Administrative Assistant, Part TIME

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Looking for a Front Desk Support, Part Time, 4-16 hours a week

We are a small, yet busy, supportive care cancer clinic that offers personalized care.

CHARACTERISTICS we are looking for:

  • Mature, Professional, Emotionally Stable and Positive

  • A dynamic person with leadership qualities

  • Highly organized, EFFICIENT, someone who works well under pressure.

  • Someone with a heart for service, a high level of integrity, dependable

SKILLS we are looking for:

  • Proficient in using a mac, IPAD and iphone.

  • Proficient in using Google business services: email, calendar function, drive storage

  • Proficient in using Square, Squarespace and Facebook

  • Competent in Excel, MS Word, Zoom or other telehealth like Teladoc

  • Familiar with an EMR for scheduling and billing like Simple Practice

RESPONSIBILITIES:

  • Supporting daily operations

    • Schedule and Coordinate Patients

    • Schedule and Coordinate Clinicians

    • Manage Patient Electronic Medical Records 

    • Record and Update Patients’ personal and financial information

    • Communicate referrals with clinicians in house and off site

    • Communicate with Patients with high level needs 

    • Do outreach through letters and educational materials with other clinicians

    • Recruit for, schedule, promote and manage speaking opportunities.

    • Manage staffing issues: timesheets, training, compliance

    • Post on social media for all events 4-5 times a week

    • Send out email blasts on practice issues and education

    • Coordinate and take notes for Team Meetings; Journal Club; Clinical collab

We are offering:

  • Days: 5

  • Hours: 

    • Flexible 4-16 hours

    • Start of day needs to be somewhere between 8 and 9:30 am

    • End of day needs to be between 4:30 and 6:30 pm.

    • May work from home

  • A collaborative, generous and supportive team 

  • A healthy professional environment.

  • Paid vacation and sick days a year

  • Paid holidays

  • Autonomy in how you manage your time to achieve work-life balance

  • Work of meaning with a vulnerable population

  • Paid training in Cancer Care, Customer Service, Sales and Personal Development

  • Wholesale purchasing of all natural therapies; supplements, beauty and household products

  • Massage, Nutrition and Natural Medicine Visits paid yearly.

QUALIFICATIONS:

No experience in cancer required but must have 3+ years in administrative capacity.

Associates degree preferred but experience can replace education.

Proven customer service skills

Strong organizational and leadership skills

Healthy emotionally, physically and relationally.

Please note, we are CoVID safe. You must be fully vaccinated and boosted.

Reach out to us with your resume and/or a short video taken on your phone letting us know a little about you and how to reach you. Our email is dr.roy@aimnatural.com. Please, no phone calls, email only

We are looking forward to seeing you join our team!